We ask that you read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.

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Who we are

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Davitt Jones Bould Limited (DJB) collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.

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The personal information we collect and use

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Information you provide to us

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In the course of using our website, we collect the following personal information from you:

• The information which you submit to us when signing up for our email bulletin

• The contents of any communication you may send us through the ‘contact’ us section of the website, including attachments.

• Information that you submit when signing up for an event

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Information collected from other sources

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We do not collect personal data from other sources.

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How we use your personal information

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• Where you sign up to our email list, we will use your personal information to send email marketing materials to you. This may include, but is not limited to, news updates, professional development materials from DJB learning or invites to events. You can find out more about this on our MailChimp privacy policy.

• Where you have applied to work at DJB through the website, we will process the contents of your communication for the purposes of assessing your application.

• Where you otherwise send us a communication through the website, we will process it in order to address your communication.

• Where you sign up for an event, we will use the information you provide to manage and plan the event, including communicating with you about updates or event information. We use our own internal tools as well as Eventbrite to do this.

Where you send a communication to DJB through a contact form on the website, a copy will be sent to our Outlook inbox and sent to Mimecast, our email software.

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Who we share your personal information with

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We will not share our data with other organisations other than with Wix, MailChimp and Eventbrite in their capacities as data processors or with law enforcement or other authorities if required by applicable law.

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Our legal basis for processing your data

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• Where you have signed up for email marketing, our lawful basis for sending you marketing communications is our legitimate interest in carrying out email marketing

• Where you have applied to work for DJB, we will process your information as a necessary pre-contractual step of your potentially entering into an employment relationship with the firm.

• In general, we have a legitimate interest to correspond via email and keep certain information for our records

• We have a legitimate email in holding and managing events.

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How long your personal information will be kept

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• We will hold personal data that you submit to our email marketing signup form until we decide to permanently cease email marketing communications, or until you unsubscribe.

• When you apply to work for DJB:

  • Where we decide not to invite you to interview, your application details will be retained for 6 months after the decision is made, or 6 months after we inform you of a decision should we do so.

  • Where you are invited to interview and you do not start work with us, your application details will be retained for 6 months after we inform you of the outcome of the interview.

  • If you start work with DJB, your CV will be added to your personnel file. You will be issued with a new privacy statement when you start work with us

• We will hold information that you send via a contact form in Wix until we periodically delete the data, which we do every 6 months. We will also store this data on our Exchange server indefinitely and in Mimecast for 10 years.

• We review all personal data concerning events every 2 years, whereupon it is deleted if no longer needed.

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Transfer of your information out of the EEA

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We may transfer your personal information to the following organisations, which are located outside the European Economic Area (EEA), as follows:

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• Wix, MailChimp and Eventbrite are based in the United States

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The United States does not have the same data protection laws as the United Kingdom and EEA, however, Wix is covered by the EU/US privacy shield agreement, as is Eventbrite and MailChimp. Privacy Shield has been formally recognised by the European Commission as providing an adequate level of data protection.

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If you would like further information, please contact us at by email at gdpr@djblaw.co.uk. We will not otherwise transfer your personal data outside of the EEA or to any organisation governed by public international law or which is set up under an agreement between two or more countries.

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Your rights

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Under the General Data Protection Regulation, you have a number of important rights free of charge. In summary, those include rights to:

• Fair processing of information and transparency over how we use your use personal information

• Access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address

• Require us to correct any mistakes in your information which we hold

• Require the erasure of personal information concerning you in certain situations

• Receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations

• Object at any time to the processing of personal information concerning you for direct marketing

• Object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you

• Object in certain other situations to our continued processing of your personal information

• Otherwise restrict our processing of your personal information in certain circumstances

• Claim compensation for damages caused by our breach of any data protection laws

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.

If you would like to exercise any of those rights, please:

• email us at gdpr@djblaw.co.uk

• let us have enough information to identify you

• let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and

• let us know the information to which your request relates

• If you would like to unsubscribe from our emails you can also click on the ‘unsubscribe’ link at the bottom of any email communication. You can also update your information by clicking ‘manage your preferences’.

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Keeping your personal information secure

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We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

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How to complain

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We hope that we can resolve any query or concern you raise about our use of your information.

The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.

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Changes to this privacy notice

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This privacy notice was published on 21/05/2018 and last updated on 21/05/2018.

We may change this privacy notice from time to time. When we do so, we will inform you via email.

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How to contact us

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Please contact us by email at gdpr@djblaw.co.uk if you have any questions about this privacy notice or the information we hold about you.